Event Planning

Concert at Colorado State University

Policing and Security of the Campus
It is policy of the Colorado State University Police Department (CSUPD) that any and all policing or security
activities, assignments or functions will either be performed by, at the direction of or with the approval of
the CSUPD. Departments or organizations are prohibited from independently contracting outside policing or security services without the approval of the CSUPD.

Event Plan/Assessment
Our goal is to assist you in having a SAFE and successful event through risk management and event planning/management. Once you have scheduled your event with Emilia Parker, please contact the University Police Department a minimum of two weeks prior to your event. The more planning time we have, the more likely you will achieve a successful outcome! It is up to YOU to manage and control your event - police will keep a low profile unless we are needed. The following basic steps must be followed in ADVANCE of your event:

        1. Contact the Colorado State Special Activities Interim Lieutenant, Chris Wolf at 970-491-2312.

        2. What type of event and venue are you planning? (e.g. Concert at Moby, dance at LSC, etc.)

    3.  Risk assessment: What damages or injuries could possibly occur? Who is performing? What is their track record at prior  venues? What type of
           crowd is known to attend? How large could be crowd be? What type of insurance is needed? Where do you plan to advertise?

      4.  How will police identify persons who will assist in planning and managing the event? How will you coordinate event control with police? Note:
            Those persons will need to attend an orientation with the CSU Police Department about mutual expectations, safety steps, signage, etc.

      5. Access Control: What type of security will be needed at the door? Will people be allowed to leave and return? Do we need to be prepared for
           alcohol and weapons control? What equipment is needed? Will there be special invitations? What will be done with "turn away" crowd?

       6. Will parking and grounds security be needed?

       7. Who will handle minor infractions and safety issues? When will they be referred to the police?

       8. Your Staff Safety: When should event sponsors be involved and what should be directly referred to the police? How will event sponsors be
            identified? What is their training?

       9. Cash Security: Will money be received or handled? By whom? Where will it be secured?

       10. Lost and Found Property:  How will it be handled or returned?

       11. Event Shut Down: How will you move your attendees out of the venue in the event of an incident? Will there be entry point security? Lot security?
               Environmental control?

       12. Medical Emergencies, Fire Alarms and Other Disruptions: How will these be handled during an event?

       13. Will there be faculty and/or staff support of the event?

       14. Debriefing if there is an Incident:  Who will attend post event meetings? What documentation will be needed? Who gets copies? Who will handle
               the media?

Special Events (Liquor) Permit Checklist

Please schedule/coordinate first with Emilia Parker (Ref. 12-48-101 et seq.)

        1. Will liquor or beer be served "by the drink"? (Yes = Permit May Apply)

        2. Is any form of gambling, other than a bingo or raffle involved? (Yes = Permit Denied)

        3. Will a sponsor ensure that no intoxicated person is served; that indecency and disturbances will be reported; no liquor, except that approved by
             the special event permit is allowed on premises during the event and only adults are served alcoholic beverages? (Yes = Permit May Apply)

        4. Will anyone at the event be nude or partially nude (simulations included)? (Yes = Permit Denied)

        5. The sponsor will display the special event permit on premises.

        6. No one under 18 years of age may serve beer and no one under 21 may serve spirituous liquor.

        7. Is the sponsor a group incorporated as social, fraternal, patriotic, political or athletic and not for monetary gain? (Yes = Qualifies for Special Events
             Permit)

        8. Is there satisfactory reason to believe that no existing facilities meet the needs of this organization and event?

        9. Special fees apply, both state and municipal - see 12-48-104.

        10. Sandwiches and snacks must be available during the event during hours of beer/liquor service.

        11. A "specific location" must be identified; therefore fencing or other boundary equipment may be required.

        12. Posting of public notice of permit application must be made for 10 days prior to approval of the permit.

        13. Is this event on campus during school hours? (12-48-107.2)

        14. Is this event open to the public? (Yes = Permit Required) Private events such as members and guests, does NOT require a special event permit.

        15. Is there a "cover" charge or donation involved in purchase of drinks or entry to the event?

        16. No single event longer than 10 days in duration are legal.

        17. A minimum of two weeks lead time on applications is suggested (See No. 12 above.)

 

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