Records Office
Located at the front desk of Green Hall, the Records office is responsible for producing and maintaining all police reports, citations, and case files generated by department staff. The Records office is also responsible for university sex offender registration compliance and notary services.
Hours of Operation: Monday-Friday, 8 a.m. to 4:30 p.m.
Phone: (970) 491-1160
Email: [email protected]
Fax: (970) 491-2294
Records Requests
Our online system makes it easy to request a police report, crash (motor vehicle accident) report, digital evidence or other official records. You can also use this system to track the status of your request.
When requesting police reports, please provide as much information as possible about the incident including a case number. This will assist our staff in locating the correct records for your request.
NOTE: There may be times when a record is not releasable to the public.
Denial of Inspection of Records (C.R.S. 24-72-305):
- Inspection or release is contrary to state statute.
- Inspection or release is contrary to Supreme Court rule or Order of any court.
- Inspection or release is contrary to the public interest (ie: investigative file material [whether the case is open or closed], intelligence information, information regarding security procedures of Sheriff, District Attorney or Police Department).
Notary Services
Notary Public services are available by appointment only. Please email the records office to schedule an appointment.
Please note: A $15 fee will be assessed for any Non-CSU Affiliated notary service.
Sex Offender Registration
Any sex offender that is required by court order, and who is affiliated with the University as a student, staff, or outside contractor, must register at the CSU Police Department in addition to residential jurisdiction by the same guidelines.
You must register in person at the CSU Police Department with a valid state or federal photo ID.
Registrations are conducted by appointment only; call (970) 491-1160 to make an appointment.
Important Information About Records Requests
If you are seeking records for a felony, misdemeanor or DUI that occurred on or after 12/01/2019 with an active case that has a “charges filed” status, you will need to request record through the Larimer County District Attorney’s Office.
New Fee Schedule - effective 01/21/2026
NOTE: A non-refundable 50% deposit is required at the time of the request based on an estimation of cost of the request.
| Police case reports | Minimum $10/15 min. or $40/hour |
| Background searches | Minimum $10/15 min. or $40/hour |
| Calls for service (CAD) and other records | Minimum $10/15 min. or $40/hour |
| Digital media/evidence requests (video, audio, photo); dispatch recordings | Minimum charge of one hour, $40/hour |
| Per page copy of report, greater than 10 pages | $0.25/page |
| Notarized certified copies (requires in-person pick up or mailing) | $15 in addition to cost of report |
| Special searches requiring a new record, manipulation of data, extensive requests or IT professional expertise | Minimum charge of one hour, $40/hour |
| Initial research fee | $40 collected up front. If initial research exceeds one hour, remaining balance will be applied to final cost. |