Records Office

Located at the front desk of Green Hall, the Records office is responsible for producing and maintaining all police reports, citations, and case files generated by department staff. The Records office is also responsible for university sex offender registration compliance and notary services.
Hours of Operation: Monday - Friday 8 a.m. to 4:30 p.m.
Phone: (970) 491-1160
Email: [email protected]
Fax: (970) 491-2294


Records Requests

Our NEW online system makes it easy to request a police report, crash (motor vehicle accident) report, digital evidence or other official records.  You can also use this system to track the status of your request.

When requesting police reports, please provide as much information as possible about the incident including a case number.  This will assist our staff in locating the correct records for your request.

NOTE:  There may be times when a record is not releasable to the public.

Denial of Inspection of Records (C.R.S. 24-72-305)

 

  • Inspection or release is contrary to state statute
  • Inspection or release is contrary to Supreme Court rule or Order of any court
  • Inspection or release is contrary to the public interest (ie: investigative file material [whether the case is open or closed], intelligence information, information regarding security procedures of Sheriff, District Attorney or Police Department.) 
Click Here to Submit a Request

Notary Services

Notary Public services are available by appointment only. Please call 970-491-1160 to schedule an appointment.  

Please Note – A $15.00 fee will be assessed for any Non-CSU Affiliated notary service.

Sex Offender Registration

Any sex offender that is required by court order, and who is affiliated with the University as a student, staff, or outside contractor, must register at the CSU Police Department in addition to residential jurisdiction by the same guidelines.

You must register in person at the CSU Police Department with a valid state or federal photo ID.

Registrations are conducted by appointment only, please all (970) 491-1160 to make an appointment.

Call (970) 491-1160 to speak with a CSUPD Records Employee if you have questions or need help submitting your request.

Important Information About Records Requests

If you are seeking CSUPD reports for any of the following:

  • Felony, Misdemeanor, or DUI (Driving Under the Influence, and
  • Occurring on or after 12/01/2019, and
  • Where the case status is “charges filed”, and
  • with the case still active in the court system

You MUST make a request to the Larimer County District Attorney’s Office as we are working with them to streamline the legal process concerning requests.

 

New Fee Schedule - effective 05/20/2024

Police Case Reports

Background Searches

Calls for Service (CAD) & other records

Digital Media/Evidence Requests (video, audio, photos), 911/Dispatch Recordings

Per page copy of report, greater than 10 pages

Notarized Certified Copies (requires in person pick up or mailing of document via USPS)

Special Searches – requiring the creation of a new record, manipulation of data, extensive requests or expertise of computer systems personnel.

Initial Research Fee

Minimum of $8 per 1/4 hour or $30 per hour

Minimum of $8 per 1/4 hour or $30 per hour

Minimum of $8 per 1/4 hour or $30 per hour

$30 per hour, minimum charge of 1 hour

$0.25 per page

$15.00 (in addition to cost of report)

 

$30 per hour, minimum of 1 hour

 

$30, if initial research will exceed 1 hour this feel will be collected up front and then applied to the final cost of the request.


NOTE:  A  non-refundable 50% deposit is required at the time of the request based on an estimation of cost of the request.